BY-LAWS NO. 1 OF THE

OTTAWA SOUTH UNITED SOCCER ASSOCIATION (the “OSU”)

BE IT ENACTED as a By-law relating generally to the conduct of the activities and affairs of the OSU as follows:

ARTICLE I

Interpretation

Section 1.01   Definitions. In the By-laws of the OSU, unless the context otherwise requires:

1. "Advisory Board" shall have the meaning set out in Section 5.11 hereof.

2. "Act" means the Ontario Not-for-Profit Corporations Act, 2010, S.O. 2010, c. 15.

3. "appoint" includes "elect" and vice versa.

4. "Articles" means the original or restated articles of incorporation or articles of amendment, amalgamation,continuance, arrangement, continuance, dissolution, reorganization, or revival of the OSU.

5. "Board" means the board of directors of the OSU.

6. "By-law" means this By-law and any other By-law of the OSU which are, from time to time, in force and effect.

7. "chair" means the chair of the Board.

8. "Director" means a member of the Board.

1. "District Association" means the Eastern Ontario District Soccer Association.

10. "Executive Committee" means the executive committee of the OSU.

11. "meeting of members" means an annual meeting of members and a special meeting of members
12. "member" means a person having a membership in OSU according to the provisions of ARTICLE III.
13. "officer" means an officer of the OSU.

14. "ordinary resolution" includes a resolution of the members passed by a majority of the votes cast on that resolution or consented to by each member of the corporation entitled to vote at a meeting of the members of the corporation or the member's attorney.
     
15. "OSU website" means the OSU’s official internet address: www.osu.ca

16. "player" means a person who is currently registered with the organization as a player.

17. "recorded address" means:

1. 1. in the case of a member, their address as recorded in the register of members of the OSU;

1. 2. in the case of an officer, auditor, or member of a committee of the Board, their latest address as recorded in the records of the OSU; and

1. 3. in the case of a Director, their latest address as recorded in the most recent notice filed under the Act.

18. "special meeting" includes a meeting of any class or classes of members, and a special meeting of all members entitled to vote at an annual meeting of members.

19. "special resolution" includes a resolution of the members passed by a majority of not less than two-thirds of the votes cast on that resolution or consented to by each member of the corporation entitled to vote at a meeting of the members of the corporation or the member's attorney.

20. "team" means a group of players that participates in a series of formally scheduled games organized by the Club or an officially sanctioned league.

Section 1.02   Other Definitions. Unless otherwise defined herein, the defined terms set out in the Act have the same meanings as when used in this By-law. For the purposes of this By-law,

(a) the words "include", "includes" and "including" shall be deemed to be followed by the words "without limitation"; (b) the word "or" is not exclusive; (c) the words "herein", "hereof", "hereby", "hereto" and "hereunder" refer to this By-law as a whole; (d) whenever the singular is used herein, the same shall include the plural, and whenever the plural is used herein, the same shall include the singular, where appropriate; and (e) whenever the masculine is used herein, the same shall include the feminine, and whenever the feminine is used herein, the same shall include the masculine, where appropriate. Unless the context otherwise requires, references herein: (x) to sections mean the sections of this By-law; (y) to agreement, instrument or other document means such agreement, instrument or other document as amended, supplemented and modified from time to time to the extent permitted by the provisions thereof; and (z) to a statute, including the Act, means such statute as amended from time to time and includes any successor legislation thereto and any regulations promulgated thereunder.

ARTICLE II

TRANSACTIONS OF THE AFFAIRS OF OSU

Section 2.01   Name of Club and Affiliations. The corporation shall be known as the Ottawa South United Soccer Association. The OSU shall be a member of the Eastern Ontario District Association or any other sport association where applicable and shall follow the published rules of the District Association and Ontario Soccer. The OSU is subject to the published rules in declining order of authority of the following bodies to which it is affiliated:

1. Ontario Soccer.
2. The District Association.
3. The OSU.
4. Other sport association, where applicable.

Section 2.02   Objective. The OSU is committed to promoting a quality sports environment in order to give all participants every opportunity to enjoy the game of soccer as well as other sports activities as decided by the OSU and help them achieve their maximum potential as participants of this sport, while promoting a sense of fair play. The core geographic footprint of the OSU is the former townships of Rideau and Osgoode and the areas of Riverside South, Findlay Creek, Half Moon Bay, and the greater Barrhaven urban community.

Section 2.03   Head Office. The head office of the OSU shall be in Ottawa, in the Province of Ontario, at such place within the said municipality as the Board may from time to time determine by resolution or special resolution. Further, the head office of the OSU shall be located within the district boundaries of the District Association, or other district sport associations, as applicable.

ARTICLE III MEMBERS

Section 3.01   Membership. Membership in the OSU is not automatic and is not a right of any person. The Board may, by resolution, approve the admission of the members of the OSU. Members may also be admitted in such other manner as may be prescribed by the Board by resolution.

Unless otherwise provided by the Articles or this By-law, membership in the OSU shall be

available only to individuals interested in furthering the OSU’s purposes, and who have applied, for and been accepted into membership in the OSU by resolution of the Board or in such other manner as may be determined by the Board. All Articles commencing at Section 3.02 and ending and including Section 3.05 can only be changed or amended by Special Resolution of the membership.

Section 3.02 Membership Qualification. Membership. To be a member, a person must be at least eighteen (18) years of age and, and currently registered with the OSU in one or more of the following capacities:

a. member of the Board;

b. summer club coordinator, team registered coordinator or registered volunteer;

c. summer competitive, developmental and recreational team officials (up to one (1) for each developmental and recreational team; up to three (3) for each competitive team, excluding paid competitive team coaches, unless otherwise agreed to by the Board of Directors); and/or

d. other OSU official as may be designated by the Board.

The term of membership of the summer team officials shall expire on the date immediately following the date of the annual meeting of the OSU following the summer session, unless the team official continues to act as a team official for OSU during OSU’s winter session, in which case the summer team official’s membership continues to be in force until the commencement of the next ensuing summer session.

Section 3.03 Classes of Members. Subject to the Act and the Articles and in addition to the OSU Board Of Directors there shall be five (5) classes of members in the OSU: Founding Members, Life Members, Grandfathered Members, New Members and Special Members:

1. Founding Members.

1. 1. Founding membership shall be available to individuals in recognition of their role in the establishment of the OSU.

1. 2. The term of membership of a founding member is for the life of a Founding Member.

1. 3. As set out in the Articles, each Founding Member is entitled to receive notice of, attend and vote at all meetings of members, and each Founding Member shall be entitled to one vote at such meetings.

2. Life Members.

1. 1. Life membership shall be available to individuals who have exemplified the values of OSU and have acted as a pinnacle example of OSU. Individuals considered for life membership are individuals who have rendered special service and significant an overall contribution to the game of soccer in Ontario to an extent beyond normal participation. Life membership shall be available only to individuals who have been accepted into life membership on the OSU.

1. 2. The term of membership of each life member shall be for the life of each Life Member.

1. 3. As set out in the Articles, each Life Member is entitled to receive notice of, attend or vote at all meetings of the members, and each Life Member shall be entitled to one vote at such meetings.

1. 4. Life membership shall be approved by the Board.

3. Grandfathered Members.

1. 1. Grandfathered membership shall be available only to prior or current OSU volunteers, or participants in OSU who have been invited and been accepted into grandfathered membership in the OSU.

1. 2. The term of membership of a Grandfathered Member shall be five (5) years, based on the OSU’s financial year end and/or the annual meeting of members, and is subject to renewal in accordance with the By-laws.

1. 3. As set out in the Articles, each Grandfather Member is entitled to receive notice of, attend and vote at all meetings of members, and each Grandfathered Member shall be entitled to one vote at such meetings.

d)         New Members.

1. New membership shall be available only to individuals who have applied for and been accepted as a New Member. New membership shall be available to volunteers within the OSU who meet the qualifications in accordance with Section 3.02c) of the By-laws and/or the operating policies and procedures of the OSU. To be eligible as a New Member, each applicant must have volunteered with the OSU for up to two (2) consecutive years. The Board may, in its sole and absolute discretion, waive the two ( 2 ) year period in this provision.

2. The term of membership of a New Member shall be two (2) years, based on the OSU’s financial year end and/or the annual meeting of members, and is subject to renewal in accordance with the By-laws.

3. As set out in the Articles, each New Member is entitled to receive notice of, attend and vote at all meetings of members, and each New Member shall be entitled to one vote at such meetings.

e)          Special Members.

1. Special membership shall be available to skills-based volunteers who have contributed their professional expertise on a volunteer basis to assist the projects of the OSU. Special membership shall be available to individuals who have applied for and been accepted as a Special Member in the OSU.

2. The term of membership of a Special Member shall be two (2) years, based on the OSU’s financial year end and/or the annual meeting of members, and is subject to renewal in accordance with the By-laws.

3. As set out in the Articles, each Special Member is entitled to receive notice of, attend and vote at all meetings of members, and each Special Member shall be entitled to one vote at such meetings.

Section 3.04   Eligibility for Membership in OSU. Membership in OSU is not automatic and is not a right of any individual. Membership in OSU shall be available only to individuals who are interested in furthering OSU’s purposes, who have applied for membership into OSU in accordance with the provisions of the Articles, By-laws and the operating policies and procedures, who meet the conditions set out in Section 3.03, and who have been admitted into the Membership in OSU by the Board.

Section 3.05   Renewal of Membership.

1. Grandfathered Members, New Members, and Special Members must apply for renewal of their membership before the end of the term of membership. In order for a member to remain a member of OSU, such member must
   
         i.continue to meet the eligibility requirements set out in Section 3.02 and
          Section 3.03 above;

1. 2. apply for renewal of their membership in writing using the form approved by the Board;

1. 3. submit all documentation set out in the renewal application form;

1. 4. agree to continue to comply with all of the OSU’s governing documents, including the Articles, the By-laws and the rules and policies of the OSU; and

1. 5. pay all fees, dues, and other monies, if applicable, approved in accordance with the By-laws and the rules and policies of the OSU.

2. Approval of Renewal. Only renewal applications that are complete and which include all of the required documents, all payments, if applicable, due to OSU and meet all of the conditions and qualifications set out in the By-laws will be approved.

Section 3.06   Transfer of Memberships. A membership may only be transferred to the OSU.

Section 3.07   Conflict of Interest.

1. No person shall be deemed to be a member who in the opinion of the Board is in a conflict of interest. This would include but is not limited to: executive members of other soccer clubs, competitive coaches of any club, or technical representatives of other soccer clubs, or suppliers to OSU.

2. In the event of a dispute, the Board will have ultimate discretion with respect to who may or may not be accepted as a volunteer for membership purposes. Any disputes may be referred to the Board through the discipline committee of the OSU.

Section 3.08   Termination of Membership. Membership in the OSU shall be deemed to have been terminated:

1. the member dies or resigns;
2. the member is expelled or their membership is otherwise terminated in accordance with the Articles or By-laws;
3. the member’s term of membership expires and has not been renewed in accordance with the By-laws;
4. the member fails to maintain any of the qualifications or conditions of membership described in the Bylaws;
5. the OSU is liquidated and dissolved under the Act; or
6. if the member, with exception of a Life Member or a Founding Member, is no longer registered with the OSU.

Section 3.09   Effect of Termination of Membership. Subject to the Articles, upon any termination of membership, the rights of the member, including any rights in the property of the OSU, automatically cease to exist.

Section 3.10    Discipline of Members.

1. The Board shall have authority to suspend or expel any member from the OSU for any one or more of the following grounds:

1. 1. violating any provision of the Articles, By-laws or written policies of the OSU;

1. 2. carrying out any conduct that may be detrimental to the OSU as determined by the Board in its sole and absolute discretion; or

1. 3. any other reason that the Board acting in good faith considers to be fair and reasonable, having regard to the purpose of the OSU.

2. If the Board determines that a member should be suspended or expelled from membership in the OSU, the president, or such other officer as may be designated by the Board, shall provide fifteen (15) days' notice of suspension or expulsion to the member and shall provide reasons for the proposed suspension or expulsion. The member may make a written submission to the president, or such other officer as may be designated by the Board, in response to the notice received within such 15-day period, and the Board. If no written submission is received, the president, or such other officer as may be designated by the Board, may proceed to notify the member that the member is suspended or expelled from membership in the OSU. If a written submission is received in accordance with this Section 3.10b), the Board will give the member an opportunity to be heard orally or in writing not less than five days before the suspension or expulsion of membership becomes effective. The Board’s decision shall be final and binding on the member without any further right of appeal to the Board.

ARTICLE IV 
MEETINGS OF THE MEMBERS

Section 4.01   Place of Meetings. All meetings of members shall be held at such place in the City of Ottawa as the Board determines or, in the absence of such a determination, at the place stated in the notice of meeting.

Section 4.02   Virtual Meetings. If the Board calls a meeting of members under the Act, the Board may determine that the meeting shall be held, in accordance with the Act, entirely by means of a telephonic, an electronic or other communication facility that permits all participants to communicate adequately with each other during the meeting.

Section 4.03   Annual Meetings. The annual meeting of the members for the election of directors and for the transaction of such other business as may properly come before the meeting shall be held at such date, time and place, if any, as shall be determined by the Board and stated in the notice of the meeting. The annual meeting shall be held on such day in each year between the first (1^st) day of October and the fifteenth (15^th) day of December.

Section 4.04   Special Meetings. Special meetings of members for any purpose or purposes shall be called by a resolution of the Board. The only business that may be conducted at a special meeting shall be the matter or matters set forth in the notice of such meeting.
 

Section 4.05   Adjournments. Any meeting of the members, annual or special, may be adjourned from time to time to reconvene at the same or some other place, if any, and notice need not be given of any such adjourned meeting if the time,place, if any, thereof and the means of remote communication, if any, are announced at the meeting at which the adjournment is taken. At the adjourned meeting, the OSU may transact any business that might have been transacted at the original meeting. If the adjournment is for more than 30 days, a notice of the adjourned meeting shall be given to each member entitled to vote at the meeting. If, after the adjournment, a new record date is fixed for members entitled to vote at the adjourned meeting, the Board shall give notice of the new record date and notice of the adjourned meeting to each member entitled to vote at the adjourned meeting in accordance with the Act and this By-law.
 

Section 4.06   Notice of Meetings. Notice of the time and place of a meeting of members shall be given to each member entitled to vote at the meeting by telephonic, electronic or other communication facility to each member entitled to vote at the meeting, during a period of not less than ten (10) or more than fifty (50) days before the day on which the meeting is to be held. If the member requests that the notice be given by non-electronic means, the notice will be sent by mail, courier or personal delivery.

Notices of special meetings shall also specify the purpose or purposes for which the meeting has been called in sufficient detail to permit the member to form a reasoned judgment on the special business and include the text of any special resolution or By-law to be submitted at the meeting. Except as otherwise provided herein or permitted by applicable law, notice to members shall be in writing and provided in accordance with Section 9.01. Notice of any meeting need not be given to any member who shall, either before or after the meeting, submit a waiver of notice or who shall attend such meeting, except when the member attends for the express purpose of objecting to the transaction of any business on the ground that the meeting is unlawfully called. Any member so waiving notice of the meeting shall be bound by the proceedings of the meeting in all respects as if due notice thereof had been given.

Section 4.07   Waiver of Notice. A member and any other person entitled to attend a meeting of members may in any manner and at any time waive notice of a meeting of members, and attendance of any such person at a meeting of members is a waiver of notice of the meeting, except where such person attends a meeting of members for the express purpose of objecting to the transaction of any business on the grounds that the meeting was not lawfully called.

Section 4.08   Quorum. A quorum at any meeting of the members shall be the members being present being not fewer than fifteen (15) members. If, however, such quorum is not present at any meeting of the members, the members entitled to vote thereat, present in person, shall have power, by the affirmative vote of a majority in voting power thereof, to adjourn the meeting from time to time, in the manner provided in Section 4.05, until a quorum shall be present or represented. Once a quorum is established, it does not need to be maintained throughout the meeting. At any such adjourned meeting at which there is a quorum, any business may be transacted that might have been transacted at the original meeting.
 

Section 4.09   Persons entitled to be present at Member’s Meetings. The only persons entitled to be present at a meeting of members shall be those entitled to vote at the meeting, the Directors, and the auditor of OSU (or the person appointed to conduct a review engagement of OSU) and such other persons who are entitled or required under any provision of the Act, Articles or By-laws of OSU to be present at the meeting. Any other person may be admitted only on the invitation of the chair of the meeting.

Section 4.10   Conduct of Meetings.

1. At every meeting of members, the President or, in their absence or inability to act, the Vice-President or, in their absence or inability to act, the person whom the President shall appoint/one of the members who is present at the meeting chosen by the members present in person and entitled to vote at the meeting, shall act as chair of, and preside at, the meeting. The secretary or, in their absence or inability to act, the person whom the chair of the meeting shall appoint the secretary of the meeting, shall act as secretary of the meeting and keep the minutes thereof. The chair of any meeting of the members shall have the right and authority to prescribe such rules, regulations and procedures and to do all such acts as, in the judgment of such chair, are appropriate for the proper conduct of the meeting. Such rules, regulations or procedures,whether adopted by the Board or prescribed by the chair of the meeting, may include the following:

1. 1. establishing an agenda or order of business for the meeting;

1. 2. determining when the polls shall open and close for any given matter to be voted on at the meeting;

1. 3. establishing rules and procedures for maintaining order at the meeting and the safety of those present;

1. 4. limiting attendance at, or participation in, the meeting to members of the corporation, or such other persons as the chair of the meeting shall determine;

1. 5. restricting entry to the meeting after the time fixed for the commencement thereof; and

1. 6. limiting the time allotted to questions or comments by participants.

If the OSU chooses to make available a telephonic, electronic or other communication facility that permits all participants to communicate adequately with each other during a meeting of members, any person entitled to attend such meeting may participate in the meeting by means of such telephonic, electronic or other communication facility in the manner provided by the Act. A person participating in a meeting by such means is deemed to be present at the meeting.

Notwithstanding any other provision of this By-law, any person participating in a meeting of members under this Section4.10 who is entitled to vote at that meeting may vote, in accordance with the Act, by means of any telephonic, electronic or other communication facility that the OSU has made available for that purpose.

Section 4.11   Voting. Unless otherwise required by law, the election of Directors shall be by show of hands unless a ballot is demanded by a member entitled to vote at the meeting, and shall be decided by a majority of the votes cast at a meeting of the members by the members entitled to vote in such election. Unless otherwise required by law, the Articles or this By-law, any matter, other than the election of Directors, brought before any meeting of members shall be decided by the affirmative vote of the majority of members present in person at the meeting and entitled to vote on the matter. In the case of an equality of votes on a show of hands, on a ballot or on the results of electronic voting, the chair of the meeting shall have a second or casting voting in addition to an original vote as a member. Voting at meetings of members need not be by written ballot, except where a ballot is demanded by a member entitled to vote at the meeting.

Section 4.12   Proxies. Votes at meetings of the members must be given personally and not by proxy. Upon a poll or by ballot, every member who is entitled to vote at the meeting and is present in person shall have one vote. For certainty, members shall not vote by proxy.

ARTICLE V 
BOARD OF DIRECTORS

Section 5.01   General Powers. The Board shall manage, or supervise the management of, the activities and affairs of the OSU. The Board may exercise all such powers and do all such acts and things as may be exercised or done by the OSU that are not by the by-laws or any special resolution of the OSU or by statute expressly directed or required to be done in some other manner. All Articles commencing at Section 5.01 and ending and including Section 5.05 can only be changed or amended by Special Resolution of the membership.
 

Section 5.02   Board Composition. Unless changed in accordance with the Act, the Articles and the By-laws, the affairs of the OSU shall be managed by the Board of up to eleven (11) Directors, but no less than six (6) Directors, which Board may include:

1. The President
2. The Vice President
3. The Secretary
4. The Treasurer
5. The Immediate Past President
6. plus up to six (6) Directors at Large.

Any increase or decrease in the number of Board members shall be approved by special resolution of the members.

For certainty, it is confirmed that the Immediate Past President shall be entitled to all rights as a member of the Board and of the OSU, including, without limitation, the right to vote at any meeting of the Board or of the OSU.

Section 5.03   Eligibility. In order for an individual to be eligible to be elected as a director of OSU, such individual:

1. should be an individual of eighteen (18) or more years of age;
2. shall have been a member of the OSU (or one of its predecessor soccer associations) for at least five (5)consecutive years prior to the date of election, unless otherwise approved by the Board;
3. shall not have the status of bankrupt.
4. shall not have been found under the Substitute Decisions Act, 1992 or under the Mental Health Act to be incapable of managing property.
5. shall not have been found to be incapable by any court in Canada or elsewhere.

In addition, the President must have been a member of the Board for at least the immediately preceding two (2) years.

Section 5.04   Election and Term.

The Directors shall be elected to hold office for a term expiring not later than the close of the third annual meeting following the election, with the exception of the President and the Treasurer who shall have a four-year term. Election shall be by show of hands unless a ballot is demanded by a member entitled to vote at the meeting. Each Director shall hold office until a successor is duly elected and qualified or until the earliest of the Director's death, resignation, disqualification, or removal.

Section 5.05   Nominations. For each annual meeting the secretary shall ensure that a call for nomination appears in the notice of the meeting to be made available to all members. The call for nomination will identify the offices of the OSU that are open for election at the meeting. Any member may submit a written nomination for such election to the secretary of the OSU at least twenty-one (21) days prior to the date of the meeting indicating the name of the candidate to be considered for election and summarizing his or her qualifications. The secretary shall report to the members at the annual meeting of the OSU all those candidates for the Board positions nominations for whom have been received at least twenty-one (21) days before the annual meeting. Only the names of the qualified candidates so received by the secretary will be considered at the meeting. Any person nominated must consent to his or her nomination. The eligibility of nominees for any office of the OSU shall be verified by the secretary.

Any dispute in respect of the eligibility of a nominee for any office of the OSU shall be decided by the Board.

Section 5.06   Election Procedures. The election of the Board shall take place during the annual general meeting in a manner and at a time to be designated by the Board. The Board shall prescribe the manner of holding elections, including forms to be used, the method of voting and such rules and procedures pertaining thereto so as to enhance the fair and proper conduct of elections. Furthermore, for the purposes of the conduct of the elections at the annual meeting, the secretary shall be responsible for the preparation of the ballot in accordance with the requirements of this By-law and the procedures established by the Board, the tallying of ballots cast and the appointment of additional election officers as deemed appropriate. The secretary or appointed election officials shall not be a candidate for election to office at the annual meeting of members.

Section 5.07   Resignation. Any Director may resign at any time by notice given in writing to the OSU. Such resignation shall take effect at the date of receipt of such notice by the OSU or at such later time as is therein specified.

Section 5.08   Vacancies. If the office of any Director save and except the office of Immediate Past-President shall be or become vacant prior to the expiration of such Director’s term by reason of death, resignation, disqualification or otherwise, the Board shall, in the case of the President, elect from among themselves a person to fill such vacancy for a term ending at the next annual general meeting of members and may, in the case of any other office, appoint a person who need not be aDirector to fill such vacancy. All appointments made under this section shall expire at the next annual general meeting.

Any vacancy not filled by the Board shall be filled at the next general meeting of members at which Board members for the ensuing years are elected. A vacancy in the position of Immediate Past President, however caused, shall not be filled until such time as the current President completes his or her term as President.

Section 5.09   Removal of Board Directors. Except ad prohibited by applicable law, the members of the OSU may by Special Resolution at a special meeting, remove from office any director if he or she is absent for four (4) consecutive Board meetings or for more than 50% of the meetings during any twelve (12) month period.

In addition, and except as prohibited by applicable law, the members entitled to vote in an election of Directors may remove any Director from office at any time, with or without cause, by ordinary resolution.

Section 5.10   Committees. The Board may from time to time constitute such committees, as it deems necessary to assist the Board in carrying out the affairs of the OSU and shall prescribe the duties of any such committees. Any such committee may formulate its own rules of procedure, subject to such regulations or directions as the Board may from time to time make. The Board may, by ordinary resolution, remove any member of any such committee.

Without limiting the generality of the foregoing, the Board shall appoint, on an annual basis, an Executive Committee, which shall be comprised of the President, Vice President, Secretary, Treasurer and Immediate Past President of the OSU. The Executive Committee shall meet between Board meetings as required, and shall be responsible for overseeing the primary activities of the OSU, and shall render a report of its functions and operations at meetings of the Board whenever and to the extent required by any member of the Board.

Section 5.11   Advisory Board. The Board may establish a non-voting advisory board which shall consist of up to seven (7) representatives, volunteer and sports community as well as elected officials. The advisory board may meet up to two(2) times annually at the invitation of the Board.

Section 5.12   Rules and Regulations. The OSU shall have rules and regulations which shall include, but is not limited to, the following:

1. discipline of a member: summary of charges regarding misconduct.
2. discipline of a member: procedures for discipline hearing.
3. duties of the Board: authority granted to Board regarding the business being conducted.
4. duties of the Board: selection process and appointment process for the appointment and renewal of appointments to the OSU’s paid and volunteer positions.
5. duties of the Board: process for revoking appointments.
6. voting at general meeting: procedures for voting.
7. the Board shall have the sole authority to establish and amend the rules governing all aspects of recreational, developmental and competitive teams within the OSU.
8. without limiting the generality of (g), the Board shall have the sole authority to establish and amend rules governing tournaments, the selection of competitive coaches, players and other corporation officials.

The Board shall have the sole authority to establish and amend the rules and regulations. The Board may approve and publish rules and regulations which shall not be inconsistent with this

By-Law and shall not be inconsistent with the rules and regulations of a higher level governing organization.

ARTICLE VI 
MEETINGS OF THE BOARD

Section 6.01   Regular Meetings. The Board may appoint a day or days in any month or months for regular meetings of the Board at a place and time to be named. A copy of any resolution of the Board fixing the time and place of such regular meetings of the Board shall be sent to each Director immediately after being passed, but no other notice shall be required for any such regular meeting except if the purpose of the meeting or the business to be transacted includes:

1. 1. submitting to the members any question or matter requiring the approval of the members;
   2. filling a vacancy among the Directors or appointing additional Directors;
   3. filling a vacancy in the office of public accountant;
   4. issuing debt obligations except as authorized by the Board;
   5. approving any annual financial statements; or
   6. adopting, amending or repealing By-laws.

Section 6.02   Notice of Board Meetings. The Board shall meet at least quarterly, including a meeting twice annually with the OSU coordinators, which shall be held prior to and following the completion of the outdoor soccer season, and as required. Notice of the time and place for the holding of a meeting of the Board under Section 6.01 shall be given in the manner provided in Section 9.01 to every Director at least seven (7) days before the time when the meeting is to be held. Notice of a meeting shall not be necessary if (a) all of the Directors are present and none of the Directors objects to holding the meeting; or (b) those Directors who are absent have waived notice of, or otherwise signified, their consent to holding such meeting. Notice of an adjourned meeting of the Board is not required if the time and place of the adjourned meeting is announced at the original meeting. Unless the By-laws otherwise provide, no notice of meeting need specify the purpose or the business to be transacted at the meeting except that a notice of meeting of Directors shall specify any matter referred to in Section 6.01a) through Section 6.01f) that is to be dealt with at the meeting. A notice of meeting need not specify a place of the meeting if the meeting is to be held entirely by one or more telephonic or electronic means, provided that the notice includes instructions for attending and participating in the meeting by the telephonic or electronic, including, if applicable, instructions for voting by such means at the meeting.

Section 6.03   Electronic Meetings. A board meeting or meetings of any committees of the Board may be held by means of telephonic, electronic or other communication facility that permit all participants to communicate simultaneously and instantaneously with each other during the meeting. Participation by a Director or a member of a committee in ameeting under this Section 6.03 shall constitute presence in person at such meeting.

Section 6.04 Organization. At each meeting of the Board, the chair of each meeting shall be the President or, in their absence, the Immediate Part President shall preside. In the absence of both the President and the Immediate PastPresident, the meeting shall be chaired by such other Director. The secretary shall act as secretary at each meeting of the Board. If the secretary is absent from any meeting ofthe Board, an assistant secretary shall perform the duties of secretary at such meeting; and in the absence from any such meeting of the secretary and all assistant secretaries, the person presiding as chair at the meeting may appoint any person to act as secretary of the meeting.

Section 6.05   Quorum of Directors. The presence of a majority then in office shall be necessary and sufficient toconstitute a quorum for the transaction of business at any meeting of the Board.

Section 6.06   Majority Vote. Except as otherwise expressly required by this By-law, the Articles or by applicable law, the vote of a majority of the Directors present at a meeting at which a quorum is present shall be the act of the Board. Inthe case of an equality of votes, the chair of the meeting shall have a second or casting vote in addition to their original vote as a Director.

Section 6.07   Confidentiality. Business that is conducted at a Board meeting shall be kept confidential by the membersof the Board until the minutes of the meeting have been approved, unless otherwise specifically agreed to by the Board.

Section 6.08   Remuneration of Board Members. The Board shall serve without remuneration and no Director shall directly or indirectly receive any profit or remuneration in any capacity whatsoever from his or her position as a Director, provided that a Director may be paid reasonable expenses incurred by him or her in the performance of his or her duties.

Section 6.09   Fees. Fees payable by players shall be fixed by the Board.

Section 6.10   Waiver of Notice. Whenever notice to Directors is required by applicable law, the Articles or this By-law, a waiver thereof, in writing signed by the Director entitled to the notice, whether before or after such notice is required, shall be deemed equivalent to notice.

Attendance by a Director at a meeting shall constitute a waiver of notice of such meeting except when the Director attends ameeting for the express purpose of objecting to the transaction of any business on the ground that the meeting was unlawfully called. Neither the business to be transacted at, nor the purpose of, any regular or ad hoc meeting of the Board or committeeof the Board need be specified in any waiver of notice.

ARTICLE VII OFFICERS

Section 7.01   Appointment of Officers. The Board shall appoint from its Directors a President, Vice-President, Secretary, Treasurer, Immediate Past President and up to six Directors at Large. The Board may appoint officers on an annual or more frequent basis, specify their duties and, subject to the Act, delegate to such officers the power to manage the activities and affairs of the OSU (other than in respect of the matters described in Section 6.01a) through Section 6.01f). A Director may be appointed to any office of the OSU. An officer may, but need not, be a Director unless this By-law specifies otherwise. No officer may hold more than one office at the same time.

Section 7.02   Powers and Duties. Subject to the By-laws all officers shall respectively have and perform all powers and duties incident to their respective offices and such other powers and duties as may from time to time be assigned to them bythe Board, other than in respect of any of the matters described in Section 6.01a) through Section 6.01f).

Section 7.03   Duties of Officers May be Delegated. In case any officer is absent, or for any other reason that the Boardmay deem sufficient, the president or the Board may delegate for the time being the powers or duties of such officer to any other officer or to any Director.

Section 7.04   Description of Offices. Unless otherwise specified by the Board (which may, subject to the Act, modify, restrict or supplement such duties and powers), the offices of the OSU, if designated and if officers are appointed, shall have the following duties and powers associated with their positions:

1. President. The President shall be the chief executive officer of the OSU unless otherwise determined by the Board. The President shall, subject to any special resolution of the OSU, when present, preside at allmeetings of the Board and of members of the OSU.

2. Immediate Past President. The Immediate Past President shall act as an advisor to the President and the Board on matters before them, as requested.

3. Vice President. The Vice President shall perform the duties assigned by the President.

4. Secretary. The secretary shall attend and act as the secretary of all meetings of the Board, the members andcommittees of the Board. The secretary shall enter, or cause to be entered, in the OSU's minute book minutes of all proceedings at such meetings. The secretary shall give, or cause to be given, as and when instructed, notices to members, Directors, the person engaged to conduct a review engagement and members of committees. The secretary shall be the custodian of all books, papers, records, documents and other instruments belonging to the OSU.

5. Treasurer. Except as otherwise provided by the Board, the Treasurer shall keep full and accurate accounts ofreceipts and disbursements in books belonging to the OSU and shall deposit all monies and other valuable effects in the name and to the credit of the OSU in such depositories as may be designated by the Board.The treasurer shall disburse the funds of the OSU as may be ordered by the Board, taking proper vouchers for such disbursements and shall render to the president and the Board, at the regular meetings of the Board, or whenever the Board may require it, an account of all their transactions as treasurer and of the financial condition of the OSU.

Section 7.05   Other Officers. The powers and duties of all other officers of the OSU shall be such as the terms of theirengagement call for or the Board or the president requires of them. The Board may from time to time vary, add to or limit thepowers and duties of any officer other than in respect of any of the matters described in Section 6.01a) through Section 6.01f).

ARTICLE VIII

FOR THE PROTECTION OF DIRECTORS AND OFFICERS

Section 8.01   Conflict of Interest. A director or officer of a corporation who,

1. is a party to a material contract or transaction or proposed material contract or transaction with the corporation; or

2. is a director or an officer of, or has a material interest in, any person who is a party to a material contract or transaction or proposed material contract or transaction with the corporation,shall disclose to the OSU or request to have entered in the minutes of meetings of the Directors the nature and extent of his or her interest.

Section 8.02   Limitation of Liability. Every Director and officer of the OSU in exercising their powers and discharging their duties shall act honestly and in good faith with a view to the best interests of the OSU and exercise the care, diligence and skill that a reasonably prudent person would exercise in comparable circumstances. Subject to the foregoing, no Director or officer shall be liable for the acts, omissions, failures, neglects or defaults of any other Director, officer or employee, or forjoining in any act for conformity, or for any loss, damage or expense suffered or incurred by the OSU through the insufficiency or deficiency of title to any property acquired by the OSU or for or on behalf of the OSU, or for the insufficiency or deficiency of any security in or upon which any of the monies of the OSU shall be invested, or for any loss or damage arising from the bankruptcy, insolvency or tortious act of any person with whom any of the monies, securities or effects of the OSU shall be deposited, or for any loss occasioned by any error of judgment or oversight on their part, or for any otherloss, damage or misfortune that shall happen in the execution of the duties of their office or in relation thereto. Nothing herein shall relieve any Director or officer from the duty to act in accordance with the Act or from liability for any breach thereof.

Section 8.03   Indemnity.

1. The OSU shall indemnify a Director or officer of the OSU, a former Director or officer of the OSU or anotherindividual who acts or acted at the OSU's request as a director or officer (or an individual acting in a similar capacity) of another entity, against all costs, charges and expenses, including an amount paid to settle anaction or satisfy a judgment, reasonably incurred by the individual in respect of any civil, criminal, administrative, investigative or other proceeding in which the individual is involved because of that association with the OSU or other entity.

2. The OSU shall advance monies to a Director, officer or other individual for the costs, charges and expenses of a proceeding referred to in Section 8.03a). The individual shall repay the monies if he or she does not fulfill the conditions of Section 8.03c).

3. The OSU shall not indemnify an individual under Section 8.03a) unless they (i) acted honestly and in goodfaith with a view to the best interests of the OSU or, as the case may be, to the best interests of the other entity for which they acted as a director or officer or in a similar capacity at the OSU's request and (ii) in the case of a criminal or administrative action or proceeding that is enforced by a monetary penalty, they had reasonable grounds for believing that their conduct was lawful.

4. The OSU shall also indemnify the individual referred to in Section 8.03a) in such other circumstances as theAct or the law permits or requires. Nothing in this By- law shall limit the right of any person entitled to indemnity to claim indemnity apart from the provisions of this By-law.

Section 8.04   Indemnity. Subject to applicable law, the OSU may purchase and maintain such insurance for the benefit ofthe Board and officers as the Board may from time to time determine.

ARTICLE IX NOTICE

Section 9.01   Method of Giving Notice. Any notice (which term includes any communication or document) to be given (which term includes sent, delivered or served) under the Act, the Articles, the By-laws or otherwise to a member, Director, officer or member of a committee of the Board or to the public accountant shall be sufficiently given if:

1. delivered personally to the person to whom it is to be given or delivered to such person's address as shown in the records of the OSU;